Cover Letter Samples for Business and Administration
When you're applying for administrative and business jobs, one of your most important qualifications will be your communication skills. The first time they will be evaluated is when the hiring manager reviews your cover letter and resume. It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).
Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.
What to Include in the Letter
Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for. Use your cover letter to show the hiring manager that you meet those requirements.
Match your qualifications to the job listing by analyzing the ad and making a list of keywords related to the skills and experience sought by the hiring manager. You can also include the general administrative and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any hard or soft skills related to the role but not specifically included in the ad.
Work these keywords into your cover letter and resume, to ensure that your application materials make it through the applicant tracking system and get to a real person with the ability to call you for an interview.
The letter should include the following:
- Subject Line, with your name and the job (if you’re sending your cover letter via email)
- Contact Information (top of letter for printed letter, below signature for email cover letter)
- Professional Greeting
- Paragraph 1: A brief introduction and why you are writing
- Paragraphs 2 and 3: Your qualifications for the job for which you're applying
- Closing Paragraph: Appreciation for being considered for the job, and how you will follow-up if you have a contact person
- Professional Closing
If you're not sure what to write, review these tips for how to write a cover letter before you get started, and a list of what to include in a cover letter.
Cover Letter Examples for Administration / Business Jobs
Review cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting.
It's important that your letters are customized for each job you apply for, highlighting your relevant experience.
Sample Cover Letter - Business / Administration
Your City, State, ZIP Code
Your Phone Number
Your Cell Phone Number
Dear Hiring Manager,
I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.
In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.
Thank you for your consideration. I look forward to hearing from you to arrange an interview.
Your Signature (hard copy letter)
Your Typed Name
More Cover Letter Samples:
Cover Letter Templates and Formats
Starting your cover letter from scratch? It’s often easier to start from a template. Staring down that blank page has the effect of making even the most accomplished job seeker momentarily forget all their qualifications and achievements.
These templates can offer a good starting point for your cover letter. Be sure to personalize your cover letters each and every time you apply for a job. It’s essential that your cover letter be targeted to the role you’re applying for; generic cover letters won’t show the hiring manager that you’re serious and enthusiastic about the role.
Again, these templates are just a starting place for your resume, which should be personalized to reflect your unique skillset, and targeted to the job for which you’re applying.
Administration / Business Resume Examples
When you are preparing to apply for jobs, it's helpful to look at resume examples, as well as cover letters, for your occupation. Review sample administration / business resumes including human resources, consulting, marketing, public relations, management and more resume examples.
More About Cover Letters
The cover letter sample below is that of a candidate applying for admission into an MBA program with the School of Management of West Coast University. Right in the first paragraph, she referenced an interview she had with one of the school's alumnus, which shows that she is proactive and has done her research before applying. She then stated why she was interested in the school, including its educational policies and its diverse background of students and professors. In the third paragraph of the cover letter, she listed four bullets highlighting her key strengths: seven years of experience in the international banking industry, strong quantitative and analytical skills, fluency in multiple languages and inspirational leadership in a cross-cultural environment. The applicant ended her cover letter on a strong point, stating that she would be at the university in the second week of February to audit classes and interact with other students. This cover letter does a good job at showing the applicant's interest, but also diligence in choosing the right MBA program that meets her needs.
▪ ▪ ▪ ▪ ▪
January 5, 2003
Office of Admissions
School of Management
West Coast University
111 Pacific Coast Highway
San Francisco, California 94101
To Members of the Admissions Committee:
This letter expresses my interest in applying for admission to the School of Management's Fall 2003 MBA Program. On December 21, 2002, I had the pleasure of interviewing with your alumnus, Mr. Stephen Meeker, a meeting that solidified my decision.
After comprehensive research into your program, I was pleased with your educational policies and the culturally diverse environment in which I can learn much from both professors and students of many nations.
The enclosed resume provides my inclusive and accomplished background, including:
- Seven years of experience in international banking.
- Strong quantitative and analytical skills.
- Fluency and solid communication capabilities in English, French, and Italian.
- Inspirational leadership in a cross-cultural environment in France and Italy.
I will be visiting West Coast University during the second week of February to audit classes and interact with the students. Should you require additional information, I can be reached at the number above.